Keep decisions in one place
Record the campaign dates, exact approved message and the date of the latest artwork proof. Name the person who can approve changes. If several people share the task, give each the same version of the note.
Planning guide
Keep one handover note with the approved display message, the product identity, supplier instructions and the person to contact when something needs review. Separate confirmed arrangements from questions still waiting for an answer.
What to put in your brief
Attach the instructions for the actual product
Keep the model name and supplier instructions with the handover. Arizona Balloon Company distinguishes sealed helium products from continuous-blower displays. Ask for guidance for the equipment you actually receive rather than transferring procedures between formats.
Make unanswered questions visible
List items still awaiting supplier or property review, who is following up and when a reply is needed. Record receiving and storage contacts. After the campaign, add any service questions before the next team plans another display.
Product reference checked November 7, 2026. Arizona Balloon Company’s giant balloon guide. For site information, see our pricing page.
Interactive inquiry planner
Prepare your weekend campaign handover
Add the information you know. Review your note before copying it or opening an email draft.
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You can use this checklist without the planner and send an inquiry through our contact page.
Your prepared inquiry
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Frequently asked questions
Should the handover include setup instructions?
Include the supplier instructions for the exact product and identify who is responsible for following them.
Who should hold the approved artwork?
Keep an accessible copy with the campaign record and name the person authorised to approve a revision.
What if the display plan changes during the weekend?
Record the change and ask the appropriate supplier or property contact to review it before relying on the revised plan.
Should every staff member contact the supplier?
Choose one coordinating contact so questions and answers reach the rest of the team consistently.
What belongs in the end-of-campaign note?
Record the item identity, storage contact and any issues requiring supplier review before another use.
Does the planner notify the next shift?
It prepares a note for you to review and share. It does not send a message automatically.
Discuss your display
Send the location, dates and details you want the supplier to confirm.